A growing dance school operating across multiple locations in the UK, offering a wide range of dance styles.

The studio manages:

• 6 locations
• 500+ students
• 10+ teachers
• multiple class groups across different age categories

As the business scaled, managing operations manually became increasingly difficult.

As the studio grew, operations became fragmented and hard to control:

• schedules were managed separately across multiple spreadsheets
• no unified view of students across locations
• family memberships and discounts were difficult to track
• bookings and attendance required manual updates
• invoices were created and tracked manually
• administrators and owners had to constantly coordinate information

This resulted in:

• high administrative workload
• frequent errors in payments and bookings
• lack of visibility across the business
• heavy involvement of founders in day-to-day operations

The team was approaching a point where scaling further would require hiring more administrators — without actually solving the core problem.

The studio needed a system that would:

• centralize student and class data across all locations
• automate booking and attendance tracking
• simplify payment and invoicing processes
• reduce manual administrative work
• provide visibility into operations and performance
• enable further growth without increasing operational chaos